About the opportunity?
We are seeking a highly organised and proactive Administrative Assistant to provide vital support and serviced to General Manager (GM) for QCH and see-u, the QLD Leadership Team and Townsville office.
Location- Brisbane
This role is perfect for someone who excels in managing day-to-day administrative tasks, coordinating meetings, and ensuring smooth office operations. If you’re detail-oriented individual looking for a flexible part-time role within a dynamic team, we encourage you to apply!
Key Responsibilities:
- Provide Administrative assistance and support to the General Manager
- Provide diary management and coordination of internal and external meetings for the GM and leadership team as required.
- Coordinate department communications, team events, engagement and culture functions and company initiatives as directed by business.
- Manage department business related travel, adhering to policy and guidelines.
- Work cohesively with head office to maximise business outcomes for General Manager, leadership and wider team.
- Manage credit card expenses, purchase orders and comply with department budgets.
- Reconcile travel expenses and ad-hoc invoices for the business.
- Assist the Leadership team with booking key meetings, workshop venues and staff catering requests.
- Understand relevant policies and procedures to assist the General Manager and Leadership team with compliance and delegation authority obligations.
Attend Leadership team meetings for the purpose of providing administrative support, including preparation of agendas, actions, and follow-up
Key Requirements:
- Proven experience in providing administrative support including experience in dealing with confidential matters.
- Excellent communication skills and ability to work as part of a team.
- Demonstrated proficiency and experience in the use of a range of software applications (e.g. Outlook, MS Office)
Strong organisational, time management and planning skills
Ok, you know the details, now let’s talk more about benefits.
- Fully subsidised Gold Hospital Elevate Insurance Cover*
- 3 additional wellbeing days off a year (on top of our standard 20 days annual and 10 days personal leave)
- 2 volunteering days per year
- 14 weeks paid parental leave.
- Generous salary packaging options
- Career development opportunities
- Awards and recognition
- Access to corporate discounts across a range of gyms, retail, restaurants, and hotels
(Note: leave entitlements are pro rata. * After probation period)
Sound good? Let’s get into it - It’s simple and quick! Just click on the “Apply Now" button to complete your application.
About HBF
As one of WA’s longest established private health providers, (we’ve been around for 80 years!), we continue to innovate and challenge the status quo; adopting a strategy that focuses on business growth and sustainability, diversification, national expansion and significant enhancements to how we service our members through technology and relevant related businesses.
As a not-for-profit fund with no shareholders, we are dedicated to doing the right thing for our members. That’s why our iconic brand’s reputation is built on personalised service, community support and a motivation to deliver for our members in the moments that matter.
When you work for HBF, you work for a company with a clear vision and a team of people that are passionate about providing the best service, experience, and products for our members across Australia.
So why not come with us on our transformation journey and see where a career with HBF can take you?
Our Values
At HBF, we live our values every day. They shape our behaviours and how we relate to each other, our members, and our community:
Members are our reason - Members are the reason we exist and are at the heart of everything we do.
We do the right thing - We are open and honest in everything we do. We do what is right, not what is easy and explain why we are doing it.
We are brave - We are brave in the way we will tackle the future. We’re driven by curiosity, and constantly look for better ways to work smarter, faster, and more innovatively.
We work as one - We act as one HBF because we’re better together. We work not as individuals but as a team to achieve more.
Our recruitment and selection process include a variety of assessment methods that may encompass psychometric assessments, reference checks and verification of working rights in Australia. Preferred candidates will be required to return a satisfactory National Police Clearance prior to an offer of employment being extended.
At HBF, we don’t just accept difference - we celebrate it, we support it, and we thrive on it for the benefit of our employees, our products, and our community. HBF is a place of belonging. We are proud of who we are, and we encourage applications from diverse groups such as Indigenous and Torres Strait Islander people, physical ability, age, sexual orientation, gender identity or expression and family background, including caring responsibilities.
All HBF vacancies are managed by our internal Talent Acquisition team. Unsolicited agency applications will be returned without review.